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{"sheet":"Background","index":0,"n_rows":8,"n_cols":1,"rows_kept":8,"cut":false,"hidden":false,"merged":[]}
[" "]
["Purpose:\nThe purpose of this document is to provide procurement with the information needed to take Supply Chain CSR/Sustainability considerations into account when developing a sourcing strategy and assess relevant questions from the Achilles UVDB PQQ"]
[]
["Why this is important:\n1. This supports our business Values and the Responsible Business Charter\n2. We have made external commitments to embed Sustainability considerations into our Procurement process\nA) The ISO 14001 Environmental Mangement System Standard requires us to embed environmental considerations into our sourcing decisions \nB) In our Modern Slavery Statement for 2020 we made a clear commitment to 'Incorporate risk assessments into procurement sourcing activity and part of award criteria'\nC)  One of the 5 commitments in the EU (Energy & Utility) Procurement Skills Accord is that, where relevant, signatories will embed relevant  skills development in their procurement process, evaluation criteria and contracts. This is also relevant in the US.\nD) We are signatories to the People Matter Charter which includes commitments to human rights and skills development\n3. We aim to be aligned to industry best practice and use the ISO 20400 Sustainable Procurement Guidance standard as reference\n4. Sustainability is now a core competency of Procurement professionals and we want to build up this capability within the Procurement function\n"]
[]
["Context:\n1. External expectations to meet our Responsible Business commitments\n2. Benchmarking against other organisations\n2. ISO 20400 Guidance"]
[]
["Process:\n1. There are already some key pre-qualification questions included in Achilles (UK) which address mandatory questions on Policy and legal compliance\n2. We have a created a relevancy decision tool to consider which specific Sustainability focus areas should be included in a sourcing event\n3. Heat mapping has been undertaken to identify relevant sustainability focus areas against UVDB categories of spend\n4. The key associated MyAchilles PQQ questions have been identified against each sustainability focus area\n5. The questions should be assessed as part of the PQQ process using the supplier responses in MyAchilles - the majority are yes/no options\n6. For free text questions, a suggested scoring guidance is provided\n5. Additional project specific questions should be incorporated into the sourcing activity if needed (support will be provided by the Supply Chain CSR team to inform this decision)\n"]

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["Date","2019-03-08"]
["Originator","Nathalie Ritchie"]
["Team","Supply Chain CSR, Global Strategy"]
[]
["Operation Name",null,"Embedding relevant Supply Chain CSR/Sustainability considerations into SSP",null,"Page","1 of 1"]
[]
["No.","Main Operating Steps","Key Points","Explanation / Examples / Diagrams"]
[]
[1,"Introduction","The approach has been designed to ensure relevant Sustainability criteria are considered in the SSP","To meet audit requirements (ISO 14001 and ISO 50001) and drive alignment to Sustainable Procurement Guidance standard (ISO 20400)"]
[2,"Context:\nRelevancy & heat mapping","Step 1: A basic relevancy decision matrix has been created against 4 fundamental CSR/Sustainability considerations"]
[null,null,"Step 2: A heat mapping has been undertaken against the UVDB categories of spend using the 4 CSR/Sustainability considerations"]
[null,null,"Step 3: The relevant Achilles questions have been allocated to the 4 CSR/Sustainability areas of consideration"]
[null,null,"Step 4: A Sustainability Assessment Tool has been developed using the heat mapping allocation "]
[3,"Using the Sustainability Assessment Tool","Step 1: Using the worksheet 'Relevant Achilles Questions' - Choose the relevant UVDB category of spend for your sourcing activity"]
[null,null,"Step 2: Click on 'select tender questions'"]
[null,null,"Step 3: Review associated Achilles UVDB Questions : Positive response required to yes/no questions"]
[null,null,"Step 4: Assess free text responses using Evaluation Guidance provided"]
["Last Update by Name/Position","Date","Name / Position Approver","Date","Next Review due by","Date"]
[{"$f":"'[1]Version control'!D17","v":"Nathalie Ritchie"},{"$f":"B1","v":"2019-03-08"}]

{"sheet":"Relevant Achilles Questions","index":2,"n_rows":21,"n_cols":9,"rows_kept":21,"cut":false,"hidden":false,"merged":[[0,5,0,8]]}
[null,null,null,null,null,"Sustainability Impact -\n Pre-qualification Question Set "]
[null,null,null,null,null,"UVDB Spend Category:","BUILDING, CIVIL ENGINEERING & ASSOCIATED SERVICES"]
[null,null,null,null,null,{"$f":"Heat_mapping!F2","v":"Environmental - energy consumption / carbon impact"},{"$f":"Heat_mapping!G2","v":"Environmental - resources/materials"},{"$f":"Heat_mapping!H2","v":"Social - Human Rights"},{"$f":"Heat_mapping!I2","v":"Economic - workforce skills, community impact"}]
[null,null,null,null,null,{"$f":"IF(ISERROR(VLOOKUP($G$2,Heat_mapping!$E$4:$I$43,2,FALSE)),\"Category not selected\",(VLOOKUP($G$2,Heat_mapping!$E$4:$I$43,2,FALSE)))","v":"Yes"},{"$f":"IF(ISERROR(VLOOKUP($G$2,Heat_mapping!$E$4:$I$43,3,FALSE)),\"Category not selected\",(VLOOKUP($G$2,Heat_mapping!$E$4:$I$43,3,FALSE)))","v":"Yes"},{"$f":"IF(ISERROR(VLOOKUP($G$2,Heat_mapping!$E$4:$I$43,4,FALSE)),\"Category not selected\",(VLOOKUP($G$2,Heat_mapping!$E$4:$I$43,4,FALSE)))","v":"Yes"},{"$f":"IF(ISERROR(VLOOKUP($G$2,Heat_mapping!$E$4:$I$43,5,FALSE)),\"Category not selected\",(VLOOKUP($G$2,Heat_mapping!$E$4:$I$43,5,FALSE)))","v":"Yes"}]
[]
["Selection Ind #1","Selection Ind #2","Selection Ind #3","Selection Ind #4","Consolidated Selection Ind #5","Area of Focus","Achilles section","Achilles question","Required response"]
[{"$f":"IF($F$4=\"Yes\",\"Y\",\"\")","v":"Y"},{"$f":"IF($G$4=\"Yes\",\"Y\",\"\")","v":"Y"},{"$f":"IF($H$4=\"Yes\",\"Y\",\"\")","v":"Y"},{"$f":"IF($I$4=\"Yes\",\"Y\",\"\")","v":"Y"},{"$f":"IF(OR(A7=\"Y\",B7=\"Y\",C7=\"Y\",D7=\"Y\"),\"Y\",\"\")","v":"Y"},"General","Supply Chain Management","Does your organisation have a formal mechanism to select approved subcontract companies to help fulfil its scope of service?","Yes"]
["Y",{"$f":"IF($G$4=\"Yes\",\"Y\",\"\")","v":"Y"},{"$f":"IF($H$4=\"Yes\",\"Y\",\"\")","v":"Y"},{"$f":"IF($I$4=\"Yes\",\"Y\",\"\")","v":"Y"},{"$f":"IF(OR(A8=\"Y\",B8=\"Y\",C8=\"Y\",D8=\"Y\"),\"Y\",\"\")","v":"Y"},"General","Quality Assurance","Does your organisation have one or more documented Quality Management System\n(QMS)?","Yes"]
["Y",null,null,null,"Y","Environment - Energy/Carbon","Environmental","Does your organisation have a documented Environmental Management System (EMS)?","Yes"]
["Y",null,null,null,"Y","Environment - Energy/Carbon","Environmental","Does your organisation identify the environmental impacts of its operations?","Yes"]
["Y",null,null,null,"Y","Environment - Energy/Carbon","Environmental","Do you have an Environmental Action Plan in place to reduce your impact on the environment?","Yes"]
["Y",null,null,null,"Y","Environment - Energy/Carbon","Environmental","Have you completed an environmental impact assessment of the products/services that\nyou supply with regards to sustainable development?","Yes"]
[null,{"$f":"IF($G$4=\"Yes\",\"Y\",\"\")","v":"Y"},null,null,"Y","Environment - Resources","Responsible Sourcing and Social Responsibility","Does your company have any Policies or programmes regarding use of Natural\nResources?","Yes"]
[null,{"$f":"IF($G$4=\"Yes\",\"Y\",\"\")","v":"Y"},null,null,"Y","Environment - Resources","Environmental","Does your organisation carry out Biodiversity Action Plans (BAP)?","Yes"]
[null,null,null,{"$f":"IF($I$4=\"Yes\",\"Y\",\"\")","v":"Y"},"Y","Economic - workforce skills, community impact","Responsible Sourcing and Social Responsibility","Does the company have any programmes or policies in place to encourage local sourcing?","Yes"]
[null,null,null,{"$f":"IF($I$4=\"Yes\",\"Y\",\"\")","v":"Y"},{"$f":"IF(OR(A16=\"Y\",B16=\"Y\",C16=\"Y\",D16=\"Y\"),\"Y\",\"\")","v":"Y"},"Economic - workforce skills, community impact","Supply Chain Management","Is your organisation actively committed to Workforce Sustainability/Resilience to ensure continuity of operational and technical skills across the sector?","Yes"]
[null,null,null,{"$f":"IF($I$4=\"Yes\",\"Y\",\"\")","v":"Y"},"Y","Economic - workforce skills, community impact","Supply Chain Management","Has your organisation completed a Strategic Workforce Plan?  ","Yes"]
[null,null,{"$f":"IF($H$4=\"Yes\",\"Y\",\"\")","v":"Y"},null,"Y","Social - human rights","Responsible Sourcing and Social Responsibility","Does your organisation have a documented policy to ensure that neither slavery nor\nhuman trafficking takes place within your organisation?","Yes"]
[null,null,{"$f":"IF($H$4=\"Yes\",\"Y\",\"\")","v":"Y"},null,"Y","Social - human rights","Responsible Sourcing and Social Responsibility","Provide details of what your organisation does to prevent slavery or human trafficking","Free text"]
[null,null,{"$f":"IF($H$4=\"Yes\",\"Y\",\"\")","v":"Y"},null,"Y","Social - human rights","Responsible Sourcing and Social Responsibility","Does your organisation have a documented policy to ensure that neither slavery nor human trafficking takes place within its supply chain?","Yes"]
[null,null,{"$f":"IF($H$4=\"Yes\",\"Y\",\"\")","v":"Y"},null,"Y","Social - human rights","Responsible Sourcing and Social Responsibility","Provide details of what your organisation does to prevent slavery or human trafficking in\nits supply chain","Free text"]

{"sheet":"Heat_mapping","index":3,"n_rows":43,"n_cols":10,"rows_kept":43,"cut":false,"hidden":false,"merged":[[0,4,0,9]]}
[null,null,null,null,"HEAT MAP TEMPLATE"]
[null,null,null,null,"SUSTAINABILITY IMPACT","Environmental - energy consumption / carbon impact","Environmental - resources/materials","Social - Human Rights","Economic - workforce skills, community impact","Comments"]
["UK Category team","UK Owner ","US Category Team ","US Owner","UVDB SPEND CATEGORY"]
["Indirects","Dan Goodchild","Indirects ","Pamela Booden ","CONSULTANCY","No","No","No","No"]
["GTO","Michael Mahon","Directs","Micheal Rotondo ","PIPE SERVICES","Yes","Yes","Yes","Yes"]
["Indirects","Dan Goodchild","Indirects","John Harrington ","IS","Yes","No","No","No"]
["Construction","Simon Smith","Electrical Construction ","Matt Bieber","BUILDING, CIVIL ENGINEERING & ASSOCIATED SERVICES","Yes","Yes","Yes","Yes"]
["ETO","Simon Smith","Electrical Construction ","Matt Bieber","OHL","Yes","Yes","Yes","Yes"]
["Indirects","Sarah Bayliss","Indirects ","Robert McCarthy ","FACILITIES","Yes","Yes","Yes","Yes"]
["ETO","Simon Smith","N/A","N/A","CONTROL & PROTECTION","No","Yes","Yes","No"," "]
["Indirects ","Alastair Patterson","Indirects ","Eric Crawford ","FLEET","Yes","No","No","No"]
["ETO","Simon Smith","Directs","Micheal Rotondo ","SUBSEA CABLES","Yes","Yes","Yes","Yes"]
["Indirects","Dan Goodchild","Indirects ","Pamela Booden ","RECRUITMENT SERVICES","No","No","Yes","Yes"]
["Indirects","Dan Goodchild","Indirects ","Pamela Booden ","BUSINESS & ADMINISTRATIVE SERVICES","No","No","No","No"]
["ETO","Simon Smith","Directs","Robert Kopp","TRANSFORMERS","Yes","Yes","Yes","No"]
["ETO","Simon Smith","Directs","Robert Kopp","METERS","Yes","Yes","Yes","Yes"]
["ETO","Simon Smith","Electrical Construction ","Matt Bieber","OVERHEAD LINE EQUIPMENT & ACCESSORIES","Yes","Yes","Yes","Yes"]
["GTO","Michael Mahon","Directs","Micheal Rotondo ","PIPES & ACCESSORIES","Yes","Yes","Yes","Yes"]
["ETO","Sara Tibbatts","Directs","Micheal Rotondo ","CABLES","Yes","Yes","Yes","Yes"]
["Indirects","Sarah Bayliss","Directs","Robert Kopp","MRO/PPE","Yes","Yes","Yes","No"]
["ETO","Simon Smith","Electrical Construction ","Diego Chevere","SUBSTATION SERVICES","Yes","No","Yes","Yes"]
["ETO","Simon Smith","Directs","Jim Powers","SWITCHGEAR","Yes","No","Yes","Yes"]
["Indirects","Dan Goodchild","Indirects ","Pamela Booden ","LEGAL SERVICES","No","No","No","No"]
["GTO","Michael Mahon","Directs","Robert Kopp","ENERGY, WATER, FUELS, OILS & GREASES","Yes","Yes","No","No"]
["Construction","Sarah Bayliss","Directs","Deb Smith ","BUILDING / CIVIL PRODUCTS","Yes","Yes","Yes","Yes"]
["GTO","Michael Mahon","Gas Construction","Don Schaefer","GENERATION PLANT & EQUIPMENT","Yes","Yes","Yes","No"]
["Indirects","Sarah Bayliss","Directs","Robert Kopp","TOOLS & SPECIALIST EQUIPMENT","No","Yes","Yes","No"]
["Indirects","David Short","Indirects ","Pamela Booden ","TRAVEL","Yes","No","Yes","No"]
["GTO","Dave Thomas","Directs","Robert Kopp","INDUSTRIAL GASES","Yes","No","No","No"]
["Indirects","Dan Goodchild","Indirects ","Pamela Booden ","TRAINING","No","No","No","No"]
["GTO","Michael Mahon","Gas Construction","Bob Flynn","VALVES, ACTUATORS & SPARES","No","Yes","Yes","No"]
["ETO","Michael Barker","Directs","Robert Kopp","SUBSTATION MATERIALS","No","Yes","Yes","No"]
["GTO","Michael Mahon","Gas Construction","Don Schaefer","TURBINE SERVICES","Yes","No","No","Yes"]
["GTO","Michael Mahon","Gas Construction","Don Schaefer","GENERATION SERVICES","No","No","No","Yes"]
["GTO","Michael Mahon","Gas Construction","Don Schaefer","GAS TRANSMISSION/DISTRIBUTION PLANT & EQUIPMENT","Yes","Yes","No","Yes"]
["Indirects","Sarah Bayliss","Indirects","Eric Crawford ","TRANSPORT, STORAGE & HIRE SERVICES","Yes","No","Yes","No"]
["Indirects","Sarah Bayliss","Indirects ","Kelly Reardon ","OFFICE/DEPOT MATERIALS & EQUIPMENT","Yes","No","Yes","No"]
["Indirects","Sarah Bayliss","Gas Construction","Don Schaefer","MECHANICAL MACHINERY, EQUIPMENT & SPARES","No","No","Yes","No"]
["Fleet","Alastair Patterson","Electrical Construction ","Steve Peltier ","TRANSPORT & MOBILE PLANT","Yes","No","Yes","No"]
["ETO","Simon Smith","Directs","Adam Karboski","ELECTRICAL PROTECTION EQUIPMENT","Yes","No","No","No"]
["GTO","Michael Mahon","Directs","Mike Rotondo ","CHEMICALS","Yes","Yes","No","No"]
["GTO","Michael Mahon","Gas Construction","Don Schaefer","PUMPS, ACCESSORIES & SPARES","No","No","Yes","No"]
[null,null,null,null,"Bespoke arrangement","Yes","No","No","No"]

{"sheet":"Relevancy Guidance","index":4,"n_rows":16,"n_cols":5,"rows_kept":16,"cut":false,"hidden":false,"merged":[[4,1,4,4]]}
[]
[]
[null,"Sustainable Procurement Criteria - decision tool"]
[]
[null,"The below decision tool is to be used to ensure the effective assessment of whether relevant sustainable procurement criteria should be included in the tender.\nPlease follow the steps selecting either 'yes' or 'no' from the drop down menu in column C. \nSuggested questions will then be provided as to the correct level of consideration required.  \n"]
[]
[null,"EVENT NO / TITLE:","[Insert WS Number and Title]","BUYER NAME / TELEPHONE :","[Insert Name, Number and Title]"]
[null,"EVENT DESCRIPTION:","[Insert brief description of the works, products or services being procured]","BUSINESS UNIT:","[Insert which part of the business requires the works, products or services] "]
[]
[null,"Area of focus","Description","Yes/No","Considerations"]
[1,"Environmental \n- energy consumption / carbon impact","\nWill the service or product  supplied have a high associated energy consumption/carbon impact?\n\n\n",null,"Consider the scope of the work/service provided/goods produced\n- Energy consumption in the operation of the service provided/production of the product?\n- High levels of transportation/travel involved?\n- Opportunities to use renewable energy?"]
[2,"Environmental \n- biodiversity","\nWill the service or product supplied have an impact on land use/natural habitats and potential impact on biodiversity?\n\n",null,"Consider the scope of the work/service provided/goods produced\n- Extraction of virgin/raw materials in the production process\n- Potential  land/water pollution (Use of hazardous materials)"]
[2,"Environmental \n- Resources","\nWill the service or product supplied have a high use of materials/resources and/or an inpact on biodiversity?\n\n",null,"Consider the scope of the work/service provided/goods produced\n- high use of virgin/raw materials  - associated waste materials\n- Opportunities for reducing use of materials - recycling/re-use\n- consideration of the whole lifecycle from use of materials to disposal\n- High water consumption in production / in an area of water scarcity\n- risk of land/water pollution"]
[null,"Environmental \n- water consumption /water scarcity","\nWill the service or product  have a high associated use of water or come from a source in a water stress area?\n\n\n",null,"Consider the scope of the work/service provided/goods produced"]
[3,"Social - human rights","Will the product or service have potential Human Rights risk in the supply chain? Including but not limited to modern slavery, the use of conflict minerals?\n\n",null,"Risk considerations  (risk assessment toolkit available)\n- sourcing from a high risk country?\n- sourcing in a high risk industry/category?\n- high levels of supply chain complexity/sub-contracting?\n- brand association                                                                       \nUnderstand potential labor standards/working conditions  in local context - working hours, H&S, wages, benefits\nUse of conflict minerals - cassiterite (tin),  wolframite (tungsten), coltan (tantalum), gold (ore)"]
[4,"Economic -\n skills development/strategic workforce planning\n","Does the product or service come from an industry where there are potential skills shortages?",null,"Strategic workforce planning is key to ensure we have the right skills in place to deliver our key business projects.\nIn the UK NG are members of the EU (Energy & Utility) Skills Accord  which promotes skills development and training in the supply chain to ensure strategic workforce planning.\nIn the US NG is  a partner with the Small Business Services - CAP (Corporate Alliance Partners) - Construction Mentoring Program which provides development and mentoring opportunities."]

{"sheet":"MyAchilles questions","index":5,"n_rows":16,"n_cols":4,"rows_kept":16,"cut":false,"hidden":false,"merged":[]}
["Area of Focus","MyAchilles section","MyAchilles question","Required response"]
["General","Supply Chain Management","Does your organisation have a formal mechanism to select approved subcontract companies to help fulfil its scope of service?","Yes"]
["General","Quality Assurance","Does your organisation have one or more documented Quality Management System\n(QMS)?","Yes"]
["Environment - Energy/Carbon","Environmental","Does your organisation have a documented Environmental Management System (EMS)?"]
["Environment - Energy/Carbon","Environmental","Does your organisation identify the environmental impacts of its operations?","Yes"]
["Environment - Energy/Carbon","Environmental","Do you have an Environmental Action Plan in place to reduce your impact on the environment?","Yes"]
["Environment - Energy/Carbon","Environmental","Have you completed an environmental impact assessment of the products/services that\nyou supply with regards to sustainable development?","Yes"]
["Environment - Resources","Responsible Sourcing and Social Responsibility","Does your company have any Policies or programmes regarding use of Natural\nResources?","Yes"]
["Environment - Resources","Environmental","Does your organisation carry out Biodiversity Action Plans (BAP)?","Yes"]
["Economic -\nskills development/strategic workforce planning","Responsible Sourcing and Social Responsibility","Does your organisation have any programmes or policies in place to encourage local sourcing?","Yes"]
["Economic -\nskills development/strategic workforce planning","Supply Chain Management","Is your organisation actively committed to Workforce Sustainability/Resilience to ensure continuity of operational and technical skills across the sector?","Yes"]
["Economic -\nskills development/strategic workforce planning","Supply Chain Management","Has your organisation completed a Strategic Workforce Plan?","Yes"]
["Social - human rights","Responsible Sourcing and Social Responsibility","Does your organisation have a documented policy to ensure that neither slavery nor\nhuman trafficking takes place within your organisation?","Yes"]
["Social - human rights","Responsible Sourcing and Social Responsibility","Provide details of what your organisation does to prevent slavery or human trafficking","Free text"]
["Social - human rights","Responsible Sourcing and Social Responsibility","Does your organisation have a documented policy to ensure that neither slavery nor human trafficking takes place within its supply chain?","Yes"]
["Social - human rights","Responsible Sourcing and Social Responsibility","Provide details of what your organisation does to prevent slavery or human trafficking in\nits supply chain","Free text"]

{"sheet":"Evaluation Guidance","index":6,"n_rows":4,"n_cols":7,"rows_kept":4,"cut":false,"hidden":false,"merged":[]}
["Area of Focus","MyAchilles Section","MyAchilles Question","No evidence (major weakness)","Basic answer (minor weakness)","Good answer\n(minor strength)","Excellent \n(major strength)"]
[]
["Social - human rights","Responsible Sourcing and Social Responsibility","Provide details of what your organisation does to prevent slavery or human trafficking","No information provided relevant to the question","General statement about legal compliance - publish an MSA statement if required","Demonstrates understanding of risk in business  - delivers training internally \n- undertakes risk mapping of key activities/operations","Promotes human rights thoughout the business\nInvests in training at all levels. \nHas risk mitigation plans in place for high risk areas including audits and corrective action plans. \nHas mechanisms for raising concerns (speak up policy)\nHas comprehensive responsible business strategy \nEngaging with a range of stakeholders / collaborate at industry level\nAre part of leading industry forums and signatory of relevant national accords/charters\n"]
["Social - human rights","Responsible Sourcing and Social Responsibility","Provide details of what your organisation does to prevent slavery or human trafficking in\nits supply chain","No information provided relevant to the question","General statement about legal compliance - publish an MSA statement if required","Demonstrates understanding of supply chain risk assessment  - promotes the agenda and delivers training to suppliers\n- undertakes risk mapping of key produce/services","Has responsible procurement strategy and includes human rights risk assessment in sourcing process/election of suppliers\nHas extensive experience of supply chain mapping and risk assessment throughout the supply chain. \nPromotes human rights through supply chain. \nHas risk mitigation plans in place for high risk areas including audits and corrective action plans. \nProvides support  to suppliers to build capability in this area and resolve non-compliances\n"]